🎣 Reel in every deduction — built by an operator, 5 properties across 3 LLCs

Rental bookkeeping that catches the loophole — short-term or long-term.

Drop your reservations CSV (any PMS) or bank statements. Get a CPA-grade Schedule E, tax-loophole tracker, and hours reconstruction wizard that could save you $10–30K/year in tax. Works for STRs, LTRs, and mixed portfolios.

Start Free → 👀 Try Demo (no signup)
🤖 AI 1098 auto-extract · 🎯 REPS tracker · 🪄 Hours Reconstruction · 🤝 CPA read-only share · Multi-LLC ready

If you're an STR operator, this probably sounds familiar.

Most accounting tools weren't built for short-term rentals — they treat every property like a generic long-term rental and miss what matters for STR tax.

😩 What you're stuck with today

  • Generic tools double-count Airbnb deposits against PMS reservations
  • Host service fees never get separated out — your Schedule E is wrong
  • No place to log Material Participation hours for the STR loophole
  • Multi-LLC operators get one combined view, useless for filing
  • 1099 prep is a Q4 nightmare done manually in spreadsheets
  • Full accounting suites cost $80–150/mo and need a bookkeeper to make sense

✓ What RentReel does instead

  • Your PMS is your revenue source of truth — bank platform deposits auto-tag as transfers
  • Host fees auto-booked as Management expense (Schedule E Line 11) per reservation
  • Hours log with REPS qualification gauge + Material Participation tests
  • Configurable properties + LLCs, per-property P&L, per-LLC rollup
  • 1099-NEC vendor tracker auto-flags anyone you paid $600+
  • $0–29/month, single-file web app, your data syncs across devices

Features that move the needle.

Everything below is shipped and working today. No "coming soon" — just the actual product.

🤖

AI 1098 Auto-Extract

Pro+ Tax
Drop your mortgage 1098 PDF — Claude AI extracts interest paid, servicer, rate, balance, escrow, and property address in ~5 seconds. Populates Schedule E Line 12 exactly. No typing.

🎯

REPS + Material Participation Tracker

Unique · IRC §469
Log hours daily. Live qualification gauge for Real Estate Professional Status (750+ hrs) AND per-property Material Participation tests (§469 STR loophole with ≤7-day avg stay auto-detected). Audit-defensible records.

🪄

Hours Reconstruction Wizard

Pro+ Tax
Point at existing bank + PMS + mileage data. App back-fills your qualifying hours from repair days, cleaning turnovers, drives, and admin work. Reach REPS threshold from data you already have.

🏠

Multi-Property, Multi-LLC

Configure each property with bank account, LLC, address, partner split. Portfolio + LLC-shared + Personal tags for pooled or commingled txns. Per-property P&L, per-LLC rollup, avg-stay type badges.

📂

PMS-Agnostic Smart Import

Hospitable, Guesty, Hostaway, OwnerRez, Lodgify, Airbnb-direct, any US bank, Amex, Turno, MileIQ / Everlance / Stride / Hurdlr. Auto-detects format, auto-categorizes with 400+ learned vendor rules.

🔄

Gross Rent Fix + Smart Dedup

PMS "revenue" columns are net-of-fees on some platforms. Parser computes true GROSS from base + cleaning, splits host fees to Line 11 correctly. Bank platform deposits auto-tagged as transfers (no phantom double-counting).

📄

CPA-Grade Schedule E Export

Multi-tab Excel: Summary, per-property Schedule E (IRS-form-formatted), supporting transactions, 1099 vendor list, mileage. Line 12 auto-splits mortgage interest from principal (via 1098 or amortization estimate). Hand to your CPA. No reformatting.

🤝

CPA Read-Only Share Link

One click generates a share URL. Your CPA opens it in any browser, sees your Schedule E prep, exports to Excel for their workpapers. No login required. Data lives entirely in the URL (never hits any server). See it live →

💰

Cost Segregation · Rough Estimate

Pro+ Tax
Enter cost basis per property, see estimated first-year accelerated depreciation + tax savings at your marginal bracket. Decide if commissioning a $3-5K engineered study is worth it. Always consult a licensed CPA + certified cost seg specialist before filing.

🚗

Auto Mileage Attribution

Drop a mileage CSV. Each drive auto-tags to the property whose city/street matches the destination. Unassigned drives left for review. Rate is user-configurable (default $0.725/mi). Line 6 populates automatically.

📋

1099-NEC Vendor Tracker

Auto-flags any vendor paid $600+ in your active year. Excludes corps, utilities, mortgages, platforms. Excel export with blank W-9/TIN/Address columns ready to send to your CPA. Full W-9 collection workflow shipping soon.

📊

Portfolio Net Worth Dashboard

Enter each property's current market value + mortgage balance. See Value − Debt = Equity per property + portfolio total. Amortization schedule auto-splits your monthly P&I into principal vs interest.

📎

Property Documents Hub

Store mortgage statements, insurance certs, deeds, tax bills, HOA docs per property. Upload PDFs directly to each property. Perfect for tax season + audit prep + property sale prep.

🧠

Learning Categorization

Reassign once, the app remembers forever. Back-applies to existing Uncategorized txns of the same payee. Property routing learns too (with conflict guard). ⌘K command palette for power users.

☁️

Cloud Sync + Multi-Device

Signed-in workspace syncs across Mac, phone, partner's laptop. Real-time updates. Bank-grade Supabase infrastructure with Point-in-Time Recovery + Row-Level-Security enforced per user.

🛡️

Privacy + Security First

Optional 2FA on your account. AI-processed docs only sent to Anthropic on your first-doc consent. GDPR/CCPA hard-delete via one click. JSON backup export anytime. Full Privacy Policy.

Honest pricing. No surprises.

Built by an operator, priced like one. The tax loophole tracker alone pays for the highest tier 10x over.

Free
$0
forever, no card
  • 1 property
  • PMS + bank CSV import
  • Auto-categorization + learning rules
  • Basic Schedule E export
  • Cloud sync
  • Manual hours log
  • Unlimited properties & LLCs
  • Cost Segregation Estimator
  • 1099-NEC Vendor Tracker
  • Tax Loophole wizards (Pro+ Tax)
Start Free
Pro
$39
per month · 14-day free trial, no card
  • Unlimited properties & LLCs
  • PMS + bank CSV import (any format)
  • Per-property + per-LLC rollup
  • Properties Hub — mortgage, insurance, value, docs
  • Portfolio Net Worth (Value − Debt = Equity)
  • CPA-grade multi-tab Excel export
  • Cloud sync + multi-device
  • REPS / Material Participation dashboard
  • 1099-NEC Vendor Tracker
  • Multi-year support · Email support
  • Or $390/yr — save $78
Start 14-Day Trial
Pro+ Tax 💎
$89
per month · pays for itself in April
  • Everything in Pro
  • 🏦 Auto-1098 Extract — drop mortgage PDF, Schedule E fills in
  • 🎯 Auto Mortgage Split — interest / principal / escrow correctly on Line 12
  • 💰 Cost Segregation Estimator — $10-40K first-year deductions
  • 🪄 Hours Reconstruction Wizard — REPS qualification
  • 🤖 Auto-detect Other Participants (§469)
  • 📊 Aggregate Election toggle
  • 📋 IRS Audit Pack Export
  • Priority support (24hr response)
  • Or $890/yr — save $178 · 10-25× ROI vs tax savings
Start 14-Day Trial

All plans include cloud sync, multi-device access, and CSV export. Cancel anytime. No credit card required for the 14-day trial. We don't share or sell your data — ever.
Pro+ Tax pays for itself with 1 hour of CPA time saved. Most Pro+ users save $10-30K/yr in federal tax — that's 10-25× the annual subscription.

Common questions.

If yours isn't here, email support@rentreel.co — usually a 24hr response.

Do I need to connect my bank with Plaid?▼
Not today. You upload monthly CSVs from your bank/card portals (most banks let you export a CSV with one click). Plaid integration is on the roadmap for Pro tier in late 2026 to eliminate the manual upload step entirely.
Which PMS do you support?▼
Today: Hospitable has the best-tested native import (auto-parses reservations, host fees, platform breakdown). For Guesty, Hostfully, Hostaway, OwnerRez, Lodgify, iGMS, Smoobu — any reservation CSV export works with light column mapping. Coming soon: native parsers for the next 3-5 most-requested PMS systems based on user demand. Email us your PMS if it's not on the list and we'll prioritize.
Does it work without a PMS at all?▼
Yes — you can manually enter reservations or upload bank Airbnb/VRBO deposits as revenue. You'll lose per-reservation detail and auto-booked host fees, but the core bookkeeping + Schedule E still works. We strongly recommend a PMS if you have 2+ properties — even a basic one — because the tax precision is meaningfully better.
How is this different from generic accounting tools?▼
Most accounting platforms treat every property like a long-term rental: bank-deposit-based revenue (which double-counts vs your PMS), no host-fee accounting, generic Schedule E that needs reformatting, no Material Participation or REPS tracking, weak multi-LLC support. RentReel was built by an actual STR operator running 5 properties across 3 LLCs who hit every one of those walls in other tools and decided to fix them.
What's the STR loophole / REPS thing?▼
Two related tax strategies. STR loophole (Section 469): if you materially participate in a property with average stay ≤7 nights, rental losses can offset your active income. REPS (Section 469(c)(7)): if you spend 750+ hours/year in real estate AND it's more than half your work, ALL rental losses become non-passive. Combined with cost segregation, these can produce $10–40K/year in federal tax savings. Pro+ Tax unlocks the Hours Reconstruction Wizard (auto-estimates your hours from data you've already uploaded), Auto Other Participants detection, Aggregate Election toggle, and IRS-audit-ready Audit Pack export.
Is my data safe?▼
Your data is encrypted in transit and at rest in Supabase (Postgres). Row-level security means even other RentReel users can't see your data. Your CSVs never leave the browser when uploading — only the parsed transactions go to cloud. You own your data: export to JSON or CSV anytime, delete your account anytime.
Can my CPA log in?▼
Not yet — that's the next feature on the roadmap (a read-only CPA portal). For now, hit Export Excel for CPA and email them the file. It's a multi-tab workbook with everything they need: per-property Schedule E, supporting transactions, 1099 list, mileage. Most CPAs love it because no reformatting required.
Does it replace QuickBooks?▼
For Schedule E rental property bookkeeping, yes — and at a fraction of the price. For a service business with payroll, W-2 employees, A/R, or inventory, no. Many STR operators use both: QuickBooks for the holding company / W-2 payroll, RentReel for the per-property rental books that flow to Schedule E.
Can I try Pro before paying?▼
Yes — 14-day free trial of Pro, no credit card required. After the trial, your account drops to the Free plan (1 property + basic Schedule E) unless you upgrade to Pro at $19/mo or $190/yr. Your data is never deleted, even if you don't upgrade.

Tired of fighting your books?

Set up takes 5 minutes. Most operators see clean numbers + their first proper Schedule E within an hour.

Start Free →